— Organizers: please add this Text to bottom of your club walk or event. “Club Guidelines observed. – https://www.stlalldogs.com/about-us/guidelines/ &… This event may be canceled (or rescheduled) if there are no attendees, or unusual weather conditions. If canceled, an email notification will be sent to those who signed up.”
— And add this Question to each club event; look under ‘additional settings’ and fill in the question field. >>> “Remember to SEND in or SHOW your dogs up-to-date vaccination documentation at least one time.” And when members bring and show their vaccination documents at your walk or event, please take a focused PHOTO of the page(s) and email them to email@example.com — The details will be marked in club database and filed in club email account.
— Canceling an event. Try to avoid cancellations. If you scheduled an event and suddenly have a conflict, please ask other organizers if they can take over the event and host it for you. You can even ask if the members who signed up for the event are comfortable in hosting it. Sometimes they’re just as familiar with the location or trail, as you are. — If no can run the event in your place, or if the weather has gone bad, then cancel.
— Arrive EARLY for your event. At least 10-15 minutes early; to set up, survey the area for possible problems, or in case members arrive early too.
— Introduce yourself before the walk begins and ask everyone else to do the same. Look at what they’re wearing. What is their dogs name. Ask if anyone needs to leave early. Make arrangements as needed. Ask if anyone will need assistance on steep hills or tricky footing.
— We walk together for companionship and safety, so keep the group together. People walk at different paces, we don’t want to leave anybody behind! Keep an eye on who is walking slower. If somebody has to stop to pick up after their dog, please be considerate and wait for him/her.
— Wait for everyone to gather at a trail split or turn. If the group splits up, the lead-group of walkers need to stop and wait, for all hikers to gather at a trail split (or a turn). Organizers should be mindful of where along the trail all the members are. Members should hang with a buddy, avoid letting people walk alone. Goal, keep all walkers on the same trail and have all of them end up at the same destination.
— Recap what occurred. After the event is over and done, return to the event page and add a comment explaining what attendees experienced. This is a nice touch that all members enjoy.
— Please take Attendance. After any of your events, please mark attendance. Find the options on the attendees list and touch the three DOTS to the right of each members name (same dots smartphone and desktop). Choices are: Flag as “No-show” -or- Move to “Didn’t go”.